Business Travel Letter Sample

Date:

Consulate General or Embassy of __________

New York  (if this is directed to Chicago or Washington,call JIDS for a different sample letter)

Dear Sirs:

This letter is written in support of NAME of traveler who is TITLE of our company. HE/SHE will be traveling to COUNTRY NAME, arrival and departing DATE (Exact dates) Signify single, double entry or multiple-entry and visa type being requested 6 mo., 1year, 5 year or 10year. (Varies upon country)Ex.  Requesting a 5 year multiple entry business visa.

While in COUNTRY NAME, TRAVELERS NAME will be contacting (details of the trip)

LOCAL CONTACT NAME

COMPANY NAME

ADDRESS

PHONE NUMBER and EMAIL ADDRESS

the purpose of STATE EXACT NATURE OF BUSINESS. (Business meetings should state what meetings relate too)

Our company will bear full financial responsibility while in your country. We guarantee expenses for return travel to the United States.

Thank you in advance for your cooperation in obtaining this visa.

BRAZIL only must add this:  
“The applicant(name) will not be pursuing any activities that are incompatible with a business visa (such as paid work, technical assistance or technical training) during his/her stay in Brazil”
Sincerely,

AUTHORIZED SIGNATURE (OTHER THAN THE TRAVELER)

TITLE OF SIGNER

This letter must be on company letterhead which includes the full address of the company and phone number, and must have original ink signature of the authorized signer.